Buying Admin Assistant (BAA)

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Buying Admin Assistant (BAA)

White Stuff - London, GB

Full time

White Stuff was established in 1985 through a simple idea. This idea grew and now we have shops and concessions in the UK and internationally, selling women’s and men’s clothing as well as beautiful accessories and homeware. Our original prints (all designed in house), intricate details and considered design touches reflect our personality and make us subtly distinctive.

Our people are at the heart of our brand, constantly moving and driving us forward. We’re sociable, talented and likeminded and we’re not hierarchical or political in how we do business. We encourage entrepreneurial ideas and accountability at all levels.

As a BAA on varied departments you will be working alongside your colleagues to run the department and develop product that is customer focused and aligns with White Stuff’s brand vision.


  • Providing administrative support to the Buying Team
  • Taking ownership of the departmental Critical Path and working with suppliers to make sure key dates are met
  • Working closely with Merchandising, Design, Garment Techs, Creative, VM and suppliers daily
  • Liaising with suppliers to manage fit sessions, arrange samples and type fit comments
  • Responsible for collating and organising daily approvals and communicating comments to suppliers
  • Managing, labelling, logging, organising and keeping track of all samples
  • Assisting with Monday Trade meeting preparation with a basic understanding of Trade reports
  • Preparation for product reviews and sign offs, ensuring all samples are available and set up as required
  • Carrying out comparative shopping trips to develop and maintain knowledge of the current marketplace
  • Responsible for sending out courier packages


  • Understanding/experience of Buying and the Critical Path process
  • A passion and enthusiasm for product & a keen interest in our product categories
  • Ability to multitask and work independently in a fast-paced environment both in the office and from home
  • A keen eye for detail and accuracy is essential
  • Amazing time management, communication and organizational skills
  • PC literate - Excel, Word, PowerPoint, Outlook
  • A positive can-do approach to new challenges


  • Hybrid working
  • Bonus opportunity
  • Up to 33 days holiday per annum
  • 2 extra (paid!) days off per year to volunteer in the local community
  • 50% discount
  • Subsidised BUPA Dental Insurance
  • Healthcare cash plan and Life Assurance
  • Interest free season ticket loan
  • Pension Contribution


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